One of the most prominent heavy industries conglomerate is looking for a Secretary/Adminstrator to support their regional HQ in Singapore
Job Description
Secretarial Support to CEO (50%)
Manage schedule/appointment of CEO
Prepare and mail out the official letters (ex. thank you letters), sending congratulatory flower upon party or promotion to important companies
Scheduling and management of the company driver
Make arrangement for Golf event/competition
Support other ad-hoc task according to CEO requests
Legal, Compliance, Internal Audit/Monitoring Support (40%)
Handle documents control for necessary documents filing (hard & soft copy), maintaining ledger record, etc.
Liaise with corporate secretary, company directors and/or related parties for organizing Annual General Meeting (AGM), drafting board resolution, submitting annual return, registration of BizFile for updating directors information, etc.
Support maintaining and updating company policies.
Support regional compliance seminar/training/conference related logistics such as scheduling, checking attendance etc
Maintaining internal audit record, findings report, etc.
Maintaining regional monitoring record, findings report, etc.
Liaise with HQ to organize monthly meeting
Prepare and draft monthly and weekly reports for dissemination
Liaise with HQ Finance Dept. for monthly exchange rate anddisseminate it to relevant parties
Liaise with news service providers for contract renewal
Handle renewal application, queries
Liaise and handle corporate contract renewal, etc. with Airline Companies
Office Administrative Back-up Support (10%)
Experience:
Minimum 3 years of relevant working experience
Knowledge of standard office & administrative practices and procedure
Proficient use of Microsoft office
Highly responsible and meticulous
Good interpersonal and communication skills
Japanese Language speaking, writing and reading skill (JLPT N1 equivalent) is required to liaise directly with Japan HQ
EA License: 90C3026 / EA Personnel: R2091076 / EA Personnel Name: Ng Zi Xuan Nicodemus