The Company
Our client is a rapidly growing global brand in the health and wellness industry, known for their market-leading fitness supplements and strong digital presence. With a passionate community across 30+ countries, they are expanding their footprint in Asia, and the Singapore office plays a key role in driving commercial and operational success in the region.
The Role
This is an exciting hybrid role combining office management, executive support, and team administration. You will be the central figure in ensuring smooth day-to-day operations while supporting senior leadership with calendar, travel, and administrative tasks. Ideal for someone who thrives in a fast-paced, entrepreneurial environment and enjoys building structure from the ground up.
Key Responsibilities
Office Management
Manage day-to-day office operations (supplies, vendors, IT coordination, pantry, cleanliness, etc.)
Act as the go-to person for office-related queries and support
Coordinate with building management, service providers, and corporate functions
Executive Assistant Support
Provide PA / EA support to senior leaders including calendar scheduling, travel arrangements, and expenses
Manage confidential information with discretion and professionalism
Prepare agendas, meeting materials, and take minutes when required
Administrative & Team Support
Support HR/admin onboarding for new hires (workspace setup, welcome packs, access, etc.)
Coordinate team events, offsites, and wellness initiatives
Process invoices, office expenses, and liaise with finance on admin-related matters
General Support
Ad-hoc support to regional teams (e.g. marketing, ops, customer support) when required
Help streamline admin processes and identify areas for improvement
Serve as a culture ambassador to maintain a positive and productive environment
Who We’re Looking For
At least 5 years of experience in office admin / PA / EA / office manager roles
Comfortable wearing multiple hats in a lean team and dynamic setting
Excellent communication skills, highly organised, and solutions-oriented
Proficient in Google Workspace (Docs, Sheets, Calendar, etc.), Microsoft Office, and is tech-savvy
Prior experience supporting senior leadership is a plus
Positive energy and can-do attitude - someone who enjoys building culture