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Executive Assistant (Administrative)

Job Title: Executive Assistant (Administrative)
Contract Type: Temp/Contract
Location: Singapore
Industry:
Salary: $5200 - $6000 / Month
Start Date: 04 Mar 2020
Reference: en-61688
Contact Name: Rajan Jothee
Contact Email: Rajan.Jothee@jac-recruitment.com
Job Published: March 04, 2020 15:24

Job Description

1 Year Contract Role

Responsibilities

·         Executive calendar management. Proactively manage a complex calendar including travel and strategic prioritization of appointments

·         Provide end-to-end travel planning, including Visa processing, calendaring, scheduling, and meeting preparation and prioritization

·         Demonstrated diplomacy, ability to interface with a variety of executive levels in a smooth and polished manner

·         Ability to prioritize own work and resources to complete projects/tasks on time and to solve problems effectively

·         Help drive ROB scheduling and team calendar in terms of All-Hands, QBUs, off sites and team morale events

·         Orchestrating end-to-end arrangements and management of team off sites and events

·         Expense Management

o    Timely completion of expense submissions

o    Interim approval of direct's expenses submissions

o    Oversight of budgetary targets, reporting and analysis

·         Maintaining and publishing of organizational charts, contact lists, org level aliases and distributions groups

·         Maintaining Asset List

·         Monitor Team's Training Completion (FRI)

·         Consolidating quarterly awards nominations

·         Organizing catering and meeting room requirements

·         Deep understanding and completing Purchase Orders and expenses, ensuring compliance

·         Other daily administrative tasks as needed