(Manfacturing) Secretary and Adminstrator

Job title: (Manfacturing) Secretary and Adminstrator
Contract type: Permanent
Location: Singapore
Salary: $3,500 - $4,250
Start date: 08 Apr 2021
Job Reference: 51800
Contact details: Nicodemus Ng
Contact email:
Contact-phone: +65 6224 6864
Job published: 9 days ago

One of the most prominent heavy industries conglomerate is looking for a Secretary/Adminstrator to support their regional HQ in Singapore

Job Description

Secretarial Support to CEO (50%)

  • Manage schedule/appointment of CEO
  • Prepare and mail out the official letters (ex. thank you letters), sending congratulatory flower upon party or promotion to important companies
  • Scheduling and management of the company driver
  • Make arrangement for Golf event/competition
    Support other ad-hoc task according to CEO requests

Legal, Compliance, Internal Audit/Monitoring Support (40%)

  • Handle documents control for necessary documents filing (hard & soft copy), maintaining ledger record, etc.
  • Liaise with corporate secretary, company directors and/or related parties for organizing Annual General Meeting (AGM), drafting board resolution, submitting annual return, registration of BizFile for updating directors information, etc.
  • Support maintaining and updating company policies.
  • Support regional compliance seminar/training/conference related logistics such as scheduling, checking attendance etc
  • Maintaining internal audit record, findings report, etc.
  • Maintaining regional monitoring record, findings report, etc.
  • Liaise with HQ to organize monthly meeting
  • Prepare and draft monthly and weekly reports for dissemination
  • Liaise with HQ Finance Dept. for monthly exchange rate anddisseminate it to relevant parties
  • Liaise with news service providers for contract renewal
  • Handle renewal application, queries
  • Liaise and handle corporate contract renewal, etc. with Airline Companies

Office Administrative Back-up Support (10%)


  • Minimum 3 years of relevant working experience
  • Knowledge of standard office & administrative practices and procedure
  • Proficient use of Microsoft office
  • Highly responsible and meticulous
  • Good interpersonal and communication skills
    Japanese Language speaking, writing and reading skill (JLPT N1 equivalent) is required to liaise directly with Japan HQ

EA License: 90C3026   / EA Personnel: R2091076  / EA Personnel Name: Ng Zi Xuan Nicodemus