The Role
A generalist role to support and ensure the smooth running of day-to-day operations of the Human Resource and Admin Group. And, to ensure our compliance to Singapore’s regulations.
Principal Responsibilities
Systems / Data Management (30%)
- Assist in monthly payroll processing, CPF and income tax submission, NS claims, childcare claims, etc and all related matters.
- Verify overtime and leave records.
- Generate reports and provide analysis data when required.
- Participate in MOM, salary and any other surveys.
- Be superuser of all HRIS and keep them updated timely and accurately.
- Assist in entire performance appraisal cycle.
- Educate managers on the concept of performance management and how to conduct appraisal/evaluation in the system.
- Follow up with managers to submit appraisal timely.
- Handle systems’ control and customization
Recruitment & Staff Exit (20%)
- Advertise for job vacancies internally and externally.
- Arrange for interviews, its necessary follow ups and documentation.
- Verify candidate’s documents before job offer.
- Prepare letter of appointment, acceptance of resignation letters, transfer letters, etc.
- Assist in application and renewal of work passes and handle any issues with MOM
- Perform new hire onboarding, orientation, off boarding, etc.
- Set up personnel files.
Training (30%)
- Source for training programs.
- Prepare preliminary and final training plans.
- Register employees for training and source course replacement, where necessary.
- Track and ensure all training documents are submitted timely.
- Claim for training grants where applicable.
- Ensure training plans are fulfilled and achieve our yearly Quality Objective.
- Evaluate training providers based on employees’ feedback.
- Represent HR & Admin as internal auditor and auditee.
Admin / Facilities (5%)
- Assist in office administration, company documentation and company policy management.
- Back up for office maintenance and renovation projects.
- Assist to cover reception duties when required.
Benefits & Others (15%)
- Keep up to date on Employment Act/Regulations and ensure compliance of our company.
- Update monthly staff movements to insurance.
- Handle company insurance enquires and liaise with broker.
- Verify yearly insurance premiums.
- Organize company events, activities, Long Service Awards, etc.
- Support on any new initiatives and process improvements.
- Constantly think of improving our company’s environment and benefits.
- Revamp or revise forms and templates.
- To conform with company environmental practices.
- Perform any other task as assigned.
Requirements
- Diploma in HR Management.
- 3 to 5 years of experience in handling payroll is a must.
- Experience using payroll software.
- Familiar with HR policies and procedures
- Good knowledge of Employment Act, CPF and Income Tax Regulations
- Willing to work standby out of office hours and on weekends and public holidays.
- Able to handle confidential information.
- Exercise high level of integrity and responsibility.
- Eye for detail, organized
- Positive working attitude & good team player.