One of our MNC clients, operating various branded hotels globally is looking for Personal Assistant / Admin Executive.
JOB RESPONSIBILITIES
As Personal Assistant and an Administrator, you will be responsible for three major tasks.
1. Secretarial duties for the executive during his/her stay in Singapore (Duration: 3-4 months a year)
(e.g., Coordinating schedules for meetings and appointments, making reservations for flights and hotels for business trips, and acting as liaison with internal and external parties, etc.)
(e.g., Coordinating schedules for meetings and appointments, making reservations for flights and hotels for business trips, and acting as liaison with internal and external parties, etc.)
2. Accompany executive on business trips to Japan, while making reservations for hotel and restaurant, and provide interpretation during meetings/dinners with Japanese stakeholders.
(Assumed to be once every 2 to 3 months for 2 to 3 weeks)
(Assumed to be once every 2 to 3 months for 2 to 3 weeks)
3. Administrative operations (mainly General Affairs, other jobs may be requested depending on experience)
Reporting line: Chinese Head of PA / Secretary (working at Shanghai Headquarters)
Team size: 3 (Head of PA @ Shanghai / 1 working in Germany / 1 working in Shanghai)
Head counts at Singapore office: Approx. 10
Team size: 3 (Head of PA @ Shanghai / 1 working in Germany / 1 working in Shanghai)
Head counts at Singapore office: Approx. 10
JOB REQUIREMENT
● Experience in secretarial work at the executive level (Experience as a personal assistant to xxx is also acceptable)
● Chinese: Business advance level (equivalent to HSK level 6, as all internal personnel with whom you communicate are Chinese and most of members cannot speak other languages)
● English: Business beginner level (Need to communicate with suppliers and business partners in English during administrative and general affairs work)
● Japanese: Business intermediate level or higher (JLPT N2 or higher, as there are many Japanese stakeholders to deal with during business trips to Japan)
● High level of communication skills
● Proficient in Microsoft Office (Word/Excel/PowerPoint)
● Obtaining proficient time management and multi-tasking skills
● Able to travel with executive on overseas business trips
● Chinese: Business advance level (equivalent to HSK level 6, as all internal personnel with whom you communicate are Chinese and most of members cannot speak other languages)
● English: Business beginner level (Need to communicate with suppliers and business partners in English during administrative and general affairs work)
● Japanese: Business intermediate level or higher (JLPT N2 or higher, as there are many Japanese stakeholders to deal with during business trips to Japan)
● High level of communication skills
● Proficient in Microsoft Office (Word/Excel/PowerPoint)
● Obtaining proficient time management and multi-tasking skills
● Able to travel with executive on overseas business trips
OTHER INFORMATIONS
Working days: Monday - Friday
Working hours: 9:00 a.m. - 6:00 p.m.
Salary Range: SGD 6,000 - 9,000
Bonus: Yes (VB / Max 2 months)
Annual Leave: 7 days for the first year
Salary Range: SGD 6,000 - 9,000
Bonus: Yes (VB / Max 2 months)
Annual Leave: 7 days for the first year
Medical Leave: 14 days
Other benefits: Reimbursement of transportation fee
Interviews: Twice
Other benefits: Reimbursement of transportation fee
Interviews: Twice
Do note that we will only be in touch if your application is shortlisted.
Thank you for your understanding.
JAC Recruitment
1 Raffles Place #42-01, One Raffles Place, Tower 1, Singapore 048616
Tel: 6323 4779 / 6411 0377 Email: jac@jac-recruitment.sg
EA Licence No: 90C3026
EA Personnel: R23117850
EA Personnel Name: Nakamura Yuta
1 Raffles Place #42-01, One Raffles Place, Tower 1, Singapore 048616
Tel: 6323 4779 / 6411 0377 Email: jac@jac-recruitment.sg
EA Licence No: 90C3026
EA Personnel: R23117850
EA Personnel Name: Nakamura Yuta
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