Senior Administration Executive /Secretary (JapaneseSpeaking)

Job title: Senior Administration Executive /Secretary (JapaneseSpeaking)
Contract type: Permanent
Location: Singapore
Salary: S$4,400
Start date: 16 Feb 2021
Job Reference: 51687
Contact details: Shion.Tsuchiya
Contact email:
Contact-phone: +65 6224 6864
Job published: 14 days ago

Our client is a trading MNC and they are looking for a suitable candidate to join them in the below position.


Job Description

  • Handle the secretarial and administrative matters of the department and the Business Unit
  • Communicate with Tokyo HQ and other regional offices about budgeting, accounting, administrative matters, and manage them
  • Supporting the team in operations tasks to support the overall objective of the business, i.e. reporting to Japan HQ
  • Manage (and be the key contact person) for travel related matters, i.e. flight booking, hotel booking, car booking, visa application, filing, ticketing, business trip settlement, etc
  • Assist with the organizing and scheduling of meetings internally and externally
  • Assist with the preparation and/or processing of payments through the SAP system and the submission/circulation of internal documents
  • Maintain the electronic and hardcopy filing system of the department
  • Assist with any administrative matters that may arise from time to time, which may involve organisation, planning and accounting.



  • Min 3 years of administrative support experience, especially secretarial experience
  • Proficiency in Japanese language is required due to frequent liaising with Japanese counterparts & handling of Japanese documents
  • Good communication & interpersonal skills
  • Have strong initiative and self-motivation with good learning mindset
  • Ability to work in a team as well as independently without supervision
  • Strong organisational skills and the ability to multitask
  • Proficient in Microsoft Office (Word, Excel, Outlook)
  • Experience in SAP will be advantageous


We regret to inform applicants that only shortlisted candidates will be notified. Thank you for your understanding.


Elsie Soh Lay Ching (R1105510)
JAC Recruitment Pte Ltd (EA Lic No: 90C3026)