Secretary cum Administration Executive

Job title: Secretary cum Administration Executive
Contract type: Permanent
Location: Singapore
Salary: $3,800 - $4,500
Reference: PR/081341
Contact details: Elsie Soh
Contact email:
Job published: October 29, 2021 10:11
Job Description
  • Management of MD’s schedule/appointments/travel arrangements
  • Handle entertainment arrangements (lunch/dinner reservations, golf bookings)
  • Prepare and send out invitations & letters to business associates
  • Assist in the preparation of presentations and periodic management reports
  • Liaison with the Head Office in Japan as required
  • Translation of documents from the Head Office in Japan as required
  • Assist company secretary, company directors and related parties to organise Annual General Meeting (AGM), draft board resolution, submit annual return, registration of BizFile for updating directors information, etc.
  • Handle document filing & record keeping as required
  • Liaise with Japanese organisations
  • Management of travel arrangements of other HODs & colleagues as required
  • Management & scheduling of the company drivers for dispatch & collection
  • Assist with reception work as backup (answer calls, attend to guests)
  • Assist in submission and coordination of training applications
  • Other secretarial & administrative duties as required

  • Min 3 years of experience as a secretary to senior management
  • Good Microsoft Office skills (Word, Excel and Powerpoint)
  • Highly responsible, meticulous and positive working attitude.
  • Good organisation skills and time management
  • Good interpersonal and communication skills
  • Self-motivated, independent and resourceful
  • Outgoing and mature personality 
  • Able to communicate in written/spoken Japanese due to frequent liaising with Japanese counterparts and handling of Japanese documents
We regret to inform applicants that only shortlisted candidates will be notified. Thank you for your understanding.

Elsie Soh Lay Ching (R1105510)
JAC Recruitment Pte Ltd (EA Lic No: 90C3026)