HR & Admin Assistant Manager / Manager

Job title: HR & Admin Assistant Manager / Manager
Contract type: Permanent
Location: Singapore
Salary: $0 - 50 k
Start date: 04 Sep 2020
Job Reference: 51063
Contact details: Vicky.Zhang
Contact email: Recruitment Consultant
Job published: 4 days ago

A Leading Japanese Fortune Global 500 company is looking for HR & Admin Assistant Manager / Manager (Japanese Speaking) for its Singapore branch


Position: HR & Admin_Assistant Manager / Manager  (Japanese Speaking)                                                                           


Job Description

·         Responsible for the full spectrum of HR & Admin functions of the company                  

·         Supervise and provide guidance to a team of 2 HR & Admin Executives

·         "Payroll

o   Supervise the full cycle of payroll process to ensure the accurate and timely payment

o   Monthly CPF submission

o   Government paid leave submission (NS claim / Maternity, Paternity, Childcare leave)

·         "Income Tax

o   Consolidate the necessary payroll data, benefits in kind and personal particulars

o   Submit IR8A and IR21 for leaving foreign employees"                             

·         "Compensation & Benefits

o   Participate in various compensation surveys and conduct the analysis of market position

o   Propose the salary structure and increment amount

o   Yearly review of insurance policy as well as administration of registration status"

·         "Recruitment

o   Understand the manpower needs of each business unit

o   Consolidate the needs and plan the overall hiring plan of the company

o   Full cycle of hiring process (Job Description / Sourcing / Short-listing / Interview / Salary proposal / Background check / Employment offer / Letter of appointment / Onboarding)"                                                                  

·         "Training & Development

o   Understand the needs of skill upgrading from each business unit

o   Monitor the requisition record and budget usage

o   Apply applicable government funding

o   Advise the employee about the bonding policy "                                                                       

·         "Performance Management

o   Prepare and review the performance management form

o   Monitor the progress and advise as necessary

o   Schedule the appraisal timeline

o   Set the rating allocation and propose the payment months for the management's review

o   Consolidate the appraisal result of all departments

o   Finalize the amount and prepare the notification letters"                                      

·         "Expatriate Management

o   Advise and collect the necessary information for expatriate employees and family

o   Apply / Renew / Cancel their EP, DP, Spass

o   Prepare and submit the expatriate manpower cost report to HQ HR department

o   Prepare income tax filing data to tax agent

o   Verify NOA record and ensure the timely tax payment

o   Any other supports including accommodation, relocation and health screening etc"

·         "Policy and Procedures Review

o   Ensure the legal compliance by monitoring and implementing applicable government requirements

o   Understand and keep the audit requirements in practice

o   Review the operation procedures where necessary

o   Policies include Staff Manual / Employment  Contract etc"                                    

·         "Office Administration

o   Oversee the company's administration functions which include leave management / office lease / renovation / facility management / company vehicles / travel arrangement / company event planning and execution"                                                                 

·         Other duties as assigned                                                                      



·         Minimum Bachelor's degree or its equivalent in Business or Human Resource Management

·         Min 5 years of full spectrum of HR and Admin experience                                                                    

·         Experience in leading a team of 2 to 3 members                                                                       

·         Business level of Japanese Proficiency in reading, writing, and speaking to communicate closely with HQ counterparts in Japan                                                                            

·         Well versed in local regulations including Employment Act, MOM, CPF and IRAS         

·         Good interpersonal skills with the ability to interact with all levels of employees        

·         Must be able to work independently, driven and take initiatives

·         Must be reliable and a strong team player                                                                   

·         Previous working experience in Japanese company is highly preferred