Associate, General Affairs Department

Job title: Associate, General Affairs Department
Contract type: Permanent
Location: Singapore
Salary: $2,500 - $4,000
Start date: 18-10-2021
Reference: PR/052330
Contact details: Elsie Soh
Contact email:
Job published: July 01, 2021 13:21

Job Description

To execute duties in the following areas and any other duties that may be assigned by Senior Management

  • Expenses & Budget
    • General expense payment including preparation of payment authorisation and internet banking transaction
    • GST settlement operations
    • Daily reconciliation of expenses and balance sheet (PDF filing)
    • Monthly reconciliation of bank token, usb, SD cards and prepaid cards
    • PDF filing of NOVAS output
    • Preparation of funding request
    • Budget input
    • Computation of business trip expenses
    • Managing the Branch's subscription of newspaper and information tools
    • Prepare monthly exchange rate list
  • Premises Management
    • Physical verification of fixed assets and furniture and fixtures, corporate collectibles
    • Attending to various maintenance works and renewal of maintenance agreement for FCU, copy machines, vending machines, IPTV, etc
    • Procurement and stock checking of consumables and vending machine
    • Arranging periodic cleanings for the server room
    • Annual verification of furniture and fixtures and office equipment
  • General Administration
    • Opening and closing of main entrance
    • Distribution of newspaper and magazines
    • Locking/unlocking of cabinets
    • Visitor support (including serving tea) and attending to incoming calls
    • Preparation of postal and courier services, and mail distribution
    • Preparation of annual document retention and disposal
    • Preparation of various files
    • Renewal of company hand phones
    • Renewal of postal service agreement
    • Periodic maintenance of the Branch's air conditioners, vending machines, copiers, fixed line telephones and other equipments
    • Procurement of branch F&B, sundry, stationary (including name cards, stamps)
    • Monthly verification of indenture list
    • Safekeeping of and updating the list of contract documents
    • Maintenance of the Branch's vehicle (liaising with the car driver) including renewing car insurance
    • Other miscellaneous works

To provide support and cover duties for GA Department, where and when required



  • Proficient in MS Office (Word, Excel, PowerPoint)
  • Able to multi-task
  • Strong interpersonal and communication skills
  • Able to work independently as well as a team player



We regret to inform applicants that only shortlisted candidates will be notified. Thank you for your understanding.



Elsie Soh Lay Ching (R1105510)
JAC Recruitment Pte Ltd (EA Lic No: 90C3026)