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Administrator (cum HR)

Job title: Administrator (cum HR)
Contract type: Temp/Contract
Location: Singapore
Specialisation:
Salary: $0 - 50 k
Start date: 22 Jun 2020
Job Reference: 50818
Contact details: Vicky.Zhang
Contact email: Recruitment Consultant
Job published: 6 days ago

A Leading Japanese Multinational Consulting company is looking for Administrator for its Singapore office.

 

Job Description:

 

Job Title:  Administrator

 

Administration:

·         Check vendor's invoice

·         Reception and office housekeeping (tidy up magazine)

·         Mailing        

·         Manage Stationeries, copier/printer

·         Business Trip arrangement

·         Mobile Phone & Dongle management

·         Keys & Access Cards Management

·         Magazine & Newspaper subscription

·         Festive Season Greeting Card

·         Entertainment/recreations

-          Restaurant reservations

-          Wellcome and Farewell Lunch for staff

-          Sports Event and Company Trip

-          Festival Office Decoration

·         Office Misc.

-          Arranging office cleaning/ window cleaning (mthly)

-          Plant maintenance (weekly)

-          Drinking water delivery

-          Ordering beverages/snacks for pantry

-          Franking machine & shredder maintenance

-          Liaison with Landlord & Building Management

o   Purchase access card

-          Contract Binding

-          Pest control (quarterly)

-          External warehouse storage

·         Assist in all other staff requests (prepare biz trv exp claims, etc)

·         Drafting workflow/administration manual/policy

·         Improvement of claim/other forms use by staffs

·         Office etiquette and equipment improvement

·         Drafting monthly memo, Update contact list & seating plan to send to all staff

·         Other ad-hoc matters

 

 

Human Resource:

·         Working visa (EP, DP application)

·         Jobsbank advertisement

·         Personnel data (manage staff details incld emergency contact)

-          Staff Details

-          Emergency contact

·         Expatriate staff welfare (Insurance, JAS membership application, Laguna etc.)

·         Expatriate staff housing and accommodation

·         Employment Check List / Clearance / Internal Procedure etc

·         Employment Orientation & Works Flow Explanation

·         Temp Staff Hiring

·         Internet access application

·         Office & Staff Insurance (enrollment, deletion, insurance claims)

·         Annual and CCL management (incld monitoring, generating QTR & FYE closing report)

-          Annual Leave

-          Childcare Leave

·         Drafting workflow/policy/manual/internal rule

·         NRIJP contact list updating (managed by GIM)

·         Staff Conduct and Behaviour

·         Other ad-hoc matters

 

Requirements:

·         Minimum Diploma

·         Minimum 3 years' experience on office administration roles

·         Good knowledge of MS Office

·         Good communication and organizational skills, multi-tasking and time-management skills

 

Working hour:

Monday-Friday 9am-5:30pm

 

Employment Type:

1 year contract (possible to be converted to permanent)

 

Benefits:

-7 days annual leave

-14 days sick leave

-Medical insurance


 

 

Employment Type:

1 year contract (possible to be converted to permanent)

 

Working hour:

Monday-Friday 9am-5:30pm