Job Description
To execute duties in the following areas and any other duties that may be assigned by Senior Management
Expenses & Budget
General expense payment including preparation of payment authorisation and internet banking transaction
GST settlement operations
Daily reconciliation of expenses and balance sheet (PDF filing)
Monthly reconciliation of bank token, usb, SD cards and prepaid cards
PDF filing of NOVAS output
Preparation of funding request
Budget input
Computation of business trip expenses
Managing the Branch's subscription of newspaper and information tools
Prepare monthly exchange rate list
Premises Management
Physical verification of fixed assets and furniture and fixtures
Attending to various maintenance works and renewal of maintenance agreement for FCU, copy machines, vending machines, etc
Procurement and stock checking of consumables and vending machine
Preparation of depreciation ringi
Annual verification of furniture and fixtures and office equipment
General Administration
Opening and closing of main entrance
Distribution of newspaper and magazines
Locking/unlocking of cabinets
Visitor support (including serving tea) and attending to incoming calls
Preparation of postal and courier services, and mail distribution
Preparation of annual document retention and disposal
Preparation of various files
Renewal of company hand phones
Renewal of postal service agreement
Periodic maintenance of the Branch's air conditioners, vending machines, copiers, and other equipments
Procurement of branch F&B, sundry, stationary (including name cards, stamps), FS (disclosure), HO calendar and diary
Monthly verification of indenture list
Other miscellaneous works
To provide support and cover duties for GA Department, where and when required
Requirements
Proficient in MS Office (Word, Excel, PowerPoint)
Able to multi-task
Strong interpersonal and communication skills
Proficient in both written and spoken Japanese due to frequent liaising with Japanese counterparts and handling of Japanese documents
We regret to inform applicants that only shortlisted candidates will be notified. Thank you for your understanding.
Elsie Soh Lay Ching (R1105510)
JAC Recruitment Pte Ltd (EA Lic No: 90C3026)