Admin Assistant

Job title: Admin Assistant
Contract type: Permanent
Location: Singapore
Salary: $0 - 50 k
Start date: 15 Sep 2020
Job Reference: 51101
Contact details: Vicky.Zhang
Contact email: Recruitment Consultant
Job published: 5 days ago

A Leading Japanese Group Company is looking for Admin/IT Assistant for one of its Singapore entities



·        Company offers good work life balance and stability



Job Title: Admin / IT Assistant

Employment Term: Permanent



Job Description:


Office Administration

·        Printing of vendor's invoices / mails collection / distribution.

·        Assist in hotel booking/meal arrangement / visa application.

·        Check and ensure replenishment/services rendered in relation to office

·        maintenance/equipment/facilities/supplies/printing materials.

·        Checking of employee's reimbursement claims & verifying employee's medical/death certs.

·        Renewal of general insurances, group medical & travel insurances.

·        Prepare insurance claims submission & follow up on the reimbursement.

·        Coordinating the renewal of service contracts; documents storage/retrieval.

·        Handled Office phone/system management & workplace sitting arrangement.

·        Co-ordinating company events.

·        Assist in any ad-hoc Admin & Accounts Dept duties as assigned.



·        Ensure all office purchases work procedure/processes are aligned with Company's policy.

·        Maintain and review records of items bought, costs, deliveries, product performance, and inventories.

·        Evaluate suppliers based on price, quality, and delivery speed.

·        Submits verified invoices to the Accounts Department for payment.


IT Support

·        Perform simple troubleshooting.

·        Purchase of IT hardware and Software.

·        Maintain office PCs inventory list.

·        Support in IT related matters (surveys submission to Head Office/new IT initiatives) for all offices.


Qualifications & Requirements:


•           ITE / Diploma or equivalent.

•           Minimum 2 years relevant working experience in Admin/IT/Accounts related.

•           IT knowledge is preferred.



Working hours: Monday to Friday.  9am to 5pm


 EA License: 90C3026 | EA Personnel: R1980629 | EA Personnel Name: ZHANG KAIFENG