Secretary (Japanese speaking)

PR/097363

Company and Job Overview

We are currently seeking a Secretary to join a leading Japanese law firm. In this role, you will provide comprehensive administrative and operational support to a team of lawyers, handling a wide range of responsibilities including scheduling, travel and meeting arrangements, document preparation, billing support, recruitment coordination, and general office administration.

This is an excellent opportunity for candidates with experience in administration, secretarial support, HR coordination, or office management who are looking to further develop their careers in a professional and highly regarded legal environment. Prior experience in a law firm is not required.

We welcome individuals who are detail-oriented, proactive, and capable of managing multiple priorities while maintaining a high level of professionalism.

Position

Secretary

Key Responsibilities

• Prepare and issue client invoices.

• Draft and manage Engagement Letters for clients.

• Provide recruitment support, including:

  • Reviewing resumes/CVs.

  • Coordinating interviews.

  • Preparing Letters of Appointment and other employment documents.

• Conduct research and obtain corporate information from ACRA and other relevant sources.

• Arrange business dinners, meetings, events, travel, and other logistics.

• Support payroll processing and payment administration.

• Input data into banking systems and assist with financial transactions.

• Support expense claim processing, including collecting expense information from employees and arranging payments.

• Provide general administrative and secretarial support to lawyers.

Requirements

• Ability to utilize Japanese language skills in a professional environment, as communication with internal and external stakeholders in Japanese is required.

• Prior experience in office administration, secretarial support, general affairs, or HR administration is highly preferred.

• Experience working in a law firm is not required.